There are other ways to deal with unwanted text: 1) Exclude it from the search by adding “\K” to the search expression. The first part of this expression is formatted so that the "Client ID:" text is not used as part of the output filename. ID numbers and use them for the new filenames. The plug-in uses this expression to identify these Immediately followed by a number consisting of one or more digits, as indicated by "\d+". It contains the text to search for ("Client ID:") which will be To locate the client ID numbers, we will use the search expression shown below. Enter a relevant search expression in the "Find what:" entry box. We will seach for the Client ID numbers located on page '1' of each invoice. Step 4 - Enter a Search Expression In the "Find Text" dialog, configure search parameters for locating text within documents that is unique to each one. Step 3 - Select a Filenaming Option Select the “Text By Search” option and click “Next” to enter parameters. Press “Add…” to add a new component to the output file name.
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This first step is is to instruct the plug-in on how to locate these ID numbers. A set of processing rules will later beĬreated so that the plug-in detects the presence of these specific numbers, and replaces them with a correspondingīusiness name. Step 2 - Add a New Filename Component This method initially replaces filenames with each 'Client ID' number. Start Adobe® Acrobat® and select “Plug-ins > Auto-Rename PDF Files…” from the main Acrobat menu. Step 1 - Open the “Auto-Rename PDF Files” Menu Close all PDF documents open in Acrobat to avoid possible file access conflicts. Installed on your computer in order to use this tutorial. Prerequisites You need a copy of Adobe® Acrobat® along with the AutoSplit plug-in Batch Processing Support Automate this operation with Acrobat's batch processing tool ( Action Wizard) to process similar files using the same configuration with only one click. Such file names may be more useful for optimal organisation in document archives, or when used by an accounting department etc. Search and replace rules will be applied to replace any occurrence of these client ID’s in output filenames, with a business name. The first page, which would always feature in invoices for that particular business. Each invoice contains an 8-digit 'Client ID' located somewhere on Input Document Description The sample files used here are invoices named only by customer names. Search and replace rules to convert multiple options, but is useful when documents of up to a few dozen categories need to be renamed. Saving these rules as a settings file or as an action in ‘Action Wizard’, means that they can be used as a ‘lookup table’ by the plug-in.Īny future invoices can be processed under the same instructions for better document organization. Saving the configuration means that any future invoices featuring the relevant ‘Client ID’s’ can be renamed to contain the correct business name. We will rename theįiles using these ID numbers, then create a ‘search and replace’ rule to replace these numbers with their corresponding business names.
However, each invoice contains a unique ‘Client ID’ number that would appear in every invoice to that business. The business names do not appear in the invoices, so can not beĭirectly extracted. In this example, we will rename sample PDF invoices using business names. These renaming rules and optionally save the configuration for future re-use, when similar files need to renamed using the same method. PDF documents at once, with the option to also use 'search and replace' rules to assist file renaming. The AutoSplit™ plug-in provides various ways to rename multiple Using 'Search and Replace Rules' to Rename PDF Files Introduction Manually renaming many files individually can be time consuming especially when filenames need to be created based on file content.